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With Acrobat 7 Professional, It's the Little Things that Count
By Jim Felici

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Review: After the major overhaul that Acrobat saw in version 6, the latest upgrade focuses on plugging holes and making work easier.

The question with software upgrades—especially for a mature program such as Adobe Acrobat—is always "Is this a 'gotta have it' improvement?" Realistically, the answer for Acrobat 7 is, "That depends."

Most of the enhancements in Acrobat 7 Professional are not really "mission-critical," although prepress pros who need more control over color spaces and Web designers who yearn for more robust forms-building tools may beg to differ. It's the collective weight of all of the small improvements that recommends this upgrade.

(For readers of Publish.com currently using Acrobat Standard, a more important question is whether they should upgrade to Acrobat Pro. The answer here is an unequivocal "yes," but that's based more on what happened in Acrobat 6 than what's happening in Version 7.)

Acrobat and the New PDF

Acrobat 7 marks the debut of version 1.6 of the PDF specification. (The digits of the PDF version number add up to the version number of Acrobat.) And like Acrobat 7, PDF 1.6 contains few bombshells. Here are a few key improvements and how they're reflected in Acrobat 7 Pro:

  • The ability to embed OpenType fonts as such, preserving font characteristics such as glyph substitution. Previous PDF versions embedded OT fonts in CFF (Compressed Font Format), essentially a kind of PostScript Type 1 font.

    Click here to read Jim Felici's recent review of Arts PDF's Nitro.

  • PDF's definition of color spaces now allows applications to create custom color spaces that don't necessarily relate to specific colorants (inks, for example). An eventual practical impact of this should be improved color management across diverse hardware types by creating abstract color spaces.

  • The ability to include 3D artwork in pages, which can be manipulated by the user directly or via JavaScript. A "virtual camera" can be created to control how the 3D object is viewed. Users of viewing programs will need a plug-in to view the 3D images.

    This is a major new part of the PDF spec, and the technically minded can read about it in gory detail in the "PDF Reference, Version 1.6" (PDFReference16.pdf), which can be downloaded from Adobe Systems Inc.'s Web site.

  • Links to PDFs embedded within or attached to another PDF file and the ability to create non-rectangular link fields (from which a link leads elsewhere).

  • Improved tagging to help establish correct reading order in multicolumn layouts (that is, following a text stream from column to column and page to page) and to manually correct reading order in ambiguous situations.

  • Markup enhancements that include being able to gang comments into groups for easier management of collaboratively edited documents.

  • A new device-independent way of describing the basic measuring units of a page, allowing much larger page sizes, up to 15 million inches square (that's a tad under 237 miles a side, not counting room for crop marks.)

    New Form for Forms Creation

    A major interface change in Acrobat 7 Professional has been to split off its forms-creation tools into the stand-alone application, Adobe LiveCycle Designer, also called Form Designer or simply Designer. It's available as a stand-alone program for $349, but it comes bundled with Acrobat 7 Pro.

    Using Designer, you can create either static or dynamic forms. Static forms have a fixed layout, while dynamic forms can change layout according to the data put into them (picture buying a car online, with the options available on the form changing according to the model you select). In either case, data collected can be passed back directly or by e-mail in XML, XDP or TXT format (or in bar-code form, for forms electronically filled out and then printed) directly into a spreadsheet or database using either Acrobat Pro or Standard.

    Next Page: Acrobat 7 addresses missing links in the prepress workflow.

    Designer is surprisingly easy to use, although it doesn't have the slick feel of an Adobe program, and it has a generally awkward quality of a version 1.0 rather than a 7.0.

    Page-layout tools, for example, are rudimentary (rulers, ruler guides, basic alignment controls and a snap-to grid), as if forms are somehow second-class design citizens. The emphasis in designing this program has been on the function of the forms, and in this it's very successful.

    Surprisingly, LiveCycle Designer exists only for Windows. Adobe declined to comment on when or whether there would be a Macintosh version.

    Prepress Improvements

    The PDF format spawned an industry based on building prepress workflows around it. The demands of that workflow, and the automation that makes them tick, are now pressing back on Acrobat itself. Acrobat 7 Pro addresses some of the missing links.

    First of all, in a welcome interface advance, Acrobat 7 Pro pulls many of its prepress controls together under a new Tools menu entry: Print Production. Here you'll find file-massaging tools including those for trapping, preflighting, managing printer marks and transparency flattening, and so on. This tool kit has some notable additions.

    Author Donna Baker sees Acrobat 7 as a major step forward. Click here to read more.

    Whereas images based on inappropriate color spaces could be flagged as problems in previous versions, Acrobat 7 Pro can now do something about them, converting among any color spaces defined by an ICC profile.

    Conversions are page-based (that is, you can't just change the color space of a single page element), and they can be applied to a single page, a range of pages or an entire document. You can preview Acrobat-created color separations on screen.

    Also new are JDF (Job Description Format) file manager dialogs, where you can edit the specifics of the tickets you create or amend those that have already been appended to a PDF file. Printer's marks can be made a permanent part of a PDF file, instead of a temporary feature added only during output. This should help with problem-free archiving of PDFs for future reuse (as in a second printing of a book).

    A small but overdue change is the ability to define the thickness of hairline rules, which often disappear during high-resolution output because their weight has been defined in pixels. When added to an automated preflighting routine, this will save publishers much grief.

    Semi-Pro Improvements

    Many of the enhancements to Acrobat 7 are common to both Standard and Pro editions, and most address increased office efficiencies. These include allowing attachments to PDF files, single-click PDF creation from within more applications (mostly Microsoft applications), the ability to append encrypted PDFs to e-mail messages, autosave (finally!) and so on. You also can have two windows open on the same document—an ability all programs should have.

    Acrobat's Search tool also has been upgraded, to the great benefit of print production and IT professionals who can now search more deeply into PDF files, including—perhaps most significantly—their metadata, as well as their attachments, document structure tags, object data (object-level metadata), embedded comments and attachments.

    For workgroups, Acrobat's already-useful collaborative tools have been made more manageable through the addition of Tracker, an interface for following and coordinating the progress of PDF files routed through a group for comment and editing.

    It's a sort of managing-editor control panel that for many will raise such collaborations from the level of the possible to the practical. In an important move, Acrobat 7 now can create PDF files for review by users of the free Adobe Reader program (in version 6, you needed at least Acrobat Standard) by embedding in the file editing and commenting tools that Reader lacks.

    Conclusion

    It's the cumulative weight of all of the improvements and additions in Acrobat 7 Pro that recommend it. If you're a Macintosh user, though, this argument is not as compelling, because of the lack of a Mac version of LiveCycle Designer for forms.

    A program called "Designer" from Adobe that has no Mac version? It seems unreal. Not to mention a bit of a ripoff, because the Mac version costs the same as the Windows version. Nevertheless, the $159 upgrade price is a reasonable price to pay for professional tools of this caliber, regardless of the computer you use.


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