Preparation is vital when conducting a successful Web conference session. The following are key steps you can take to ensure yours are always successful.

* Test. Always test the equipment beforehand. There may be problems with the Internet connection, the webcam or the microphone. Better to find out in time to rectify the problem than have embarrassing delays during the videoconference itself.

* Double-check time zones. The beauty of global communication also comes with the pitfall of negotiating different time zones. Always check the time zones, double-check them and confirm with all parties involved to ensure that there are no embarrassing hiccups.

* Camera angles. It seems an obvious thing but it doesn't look very professional if your fellow videoconference attendees can only see the top of your head or your neck. Make sure you've got the camera set up so that your head is fully in the shot and try and leave about 10% headroom.

* Microphones. Test your microphone prior to the conference. Jimi Hendrix may have been able to use feedback effectively, but it's more likely to deafen your colleagues and won't get the conference off to a good start. If you do get feedback, play around with the positioning of your speakers and microphone until you find the optimum position.

* Clothing. Your company may be relaxed regarding clothing but try and remember the camera. Bright colors and patterned clothing don't help the transmission. Instead try and opt for more muted colors such as blue or gray.

* Lighting. Consider the effects of lighting on the camera. Up lighting is generally considered best and should be in front of the participants. Also, beware of windows in the camera shot. Cover them with curtains or blinds to prevent the glare ruining the shot.

WebVideo4U is the U.K.'s leading provider of streaming video solutions. For more information, contact the company here.